WEBSITE TERMS OF SERVICE  & 
privacy policy

OCCUPATIONAL INSIGHT (PTY) LTD WEBSITE PRIVACY POLICY

THIS WEBSITE PRIVACY POLICY IS EFFECTIVE AS OF: 21 October 2024 “EFFECTIVE DATE”

READ THIS POLICY CAREFULLY BEFORE BROWSING THIS WEBSITE OR USING ANY OF THE SERVICES. YOUR CONTINUED USE OF THIS WEBSITE INDICATES THAT YOU HAVE READ,  AGREE AND CONSENT TO THE TERMS OF THIS PRIVACY POLICY AND THE POPI DATA PROTECTION AGREEMENT. YOU CANNOT USE THIS WEBSITE IF YOU DO NOT ACCEPT THIS POLICY. ALL SECTIONS OF THIS POLICY ARE APPLICABLE TO BOTH MEMBERS AND GUESTS UNLESS THE SECTION EXPRESSLY STATES OTHERWISE.

1.    INTRODUCTION

1.1    This Privacy Policy is to be read as if specifically incorporated into the Terms of Service, located at the URL as per item 2 of the above Table.  

2    PRIVACY POLICY

2.1    For the purposes of this section, Personal Information will be understood in accordance with the definition provided in the Protection of Personal Information Act 4 of 2013 ("the Act"). We also subscribe to the principles for electronically collecting personal information outlined in the Act, and the further legislation referred to therein. We endeavour to ensure the quality, accuracy and confidentiality of Personal Information in our possession.

2.2    In adopting this Privacy Policy, we wish to balance our legitimate business interests and your reasonable expectation of privacy. Accordingly, we will take all reasonable steps to prevent unauthorised access to, or disclosure of your Personal Information. However, it is impossible to guarantee that your Personal Information shall be 100% secure.  

2.3    If applicable, users will be prompted to register an account with us. Users may be asked to provide the information as listed at item 3 of the above Table (Personal Information) when registering your account with us (if applicable), and when making use of the Website.

2.4    We will attempt to limit the types of Personal Information we process to only that to which you consent to (for example, in the context of online registration, newsletters, message boards, surveys, polls, professional announcements, SMS, MMS and other mobile services), but, to the extent necessary, your agreement to these this Privacy Policy constitutes your consent as contemplated in section 69 of the Act. 

2.5    Any and all payment information provided through the Website will be captured. Further, we shall retain such payment information on behalf of its users.

2.6    We will not collect, use or disclose sensitive information (such as information about racial or ethnic origins or political or religious beliefs, where relevant) except with your specific consent or in the circumstances permitted by law.

2.7    By agreeing to the terms contained in this Privacy Policy, you consent to the use of your Personal Information in relation to:

2.7.1    The provision and performance of the services;

2.7.2    Informing you of changes made to our website;

2.7.3    The provision of marketing related services to you by us (if applicable);

2.7.4    Responding to any queries or requests you may have;

2.7.5    Developing a more direct and substantial relationship with users for the purposes described in this clause;

2.7.6    Developing an online user profile; 

2.7.7    Understanding general user trends and patterns so that we can develop and support existing and ongoing marketing strategies; 

2.7.8    For security, administrative and legal purposes; and

2.7.9    The creation and development of market data profiles which may provide insight into market norms, practices and trends to help us improve our offering to you. Such information will be compiled and retained in aggregated form, but shall not be used in any way which may comprise the identity of a user. 

2.8    Although absolute security cannot be guaranteed on the internet, we have in place up-to-date, reasonable technical and organisational security measures to protect your Personal Information against accidental or intentional manipulation, loss, misuse, destruction or against unauthorised disclosure or access to the information we process online.

2.9    While we cannot ensure or warrant the security of any Personal Information you provide us, we will continue to maintain and improve these security measures over time in line with legal and technological developments.

2.10    We store your Personal Information directly, or alternatively, store your Personal Information on, and transfer your Personal Information to, a central database. If the location of the central database is located in a country that does not have substantially similar laws which provide for the protection of Personal Information, we will take the necessary steps to ensure that your Personal Information is adequately protected in that jurisdiction.

2.11    Your information will not be stored for longer than is necessary for the purposes described in these Terms or as required by applicable legislation.

2.12    The Personal Information we collect from users shall only be accessed by our employees, representatives and practitioners on a need-to-know basis, and subject to reasonable confidentiality obligations binding such persons. 

2.13    We shall have the right, but shall not be obliged, to monitor or examine any information and materials including any website link that you publish or submit to us for publishing on the Site.  You shall be solely responsible for the contents of all material published by yourself.

2.14    We constantly review our systems and data to ensure the best possible service to our users. 

2.15    We do not accept any users, or representatives of users, under 18 years of age without consent of a parent or legal guardian, or who otherwise does not have the relevant capacity to be bound by this Privacy Policy.

2.16    Unless otherwise agreed, we will not sell, share, or rent your Personal Information to any third party or use your e-mail address or phone number for unsolicited mail, messages or calls. Any emails, calls or messages sent by us will only be in connection with the provision of our services and/or the marketing thereof. 

3    LOG FILES

3.1    When you visit the Website, even if you do not create an account, we may collect information, such as your IP address, the name of your ISP (Internet Service Provider), your browser, the website from which you visit us, the pages on our website that you visit and in what sequence, the date and length of your visit, and other information concerning your computer's operating system, language settings, and broad demographic information. This information is aggregated and anonymous data and does not identify you specifically. However, you acknowledge that this data may be able to be used to identify you if it is aggregated with other Personal Information that you supply to us. This information is not shared with third parties and is used only be used internally by us on a need-to-know basis. Any individually identifiable information related to this data will never be used in any way different to that stated above, without your explicit permission.

4    COOKIES

4.1    We uses cookies. A cookie is a small piece of information stored on your computer or smart phone by the web browser. The two types of cookies used on the Website are described below:

4.1.1    "Session cookies": These are used to maintain a so-called 'session state' and only lasts for the duration of your use of the Website. A session cookie expires when you close your browser, or if you have not visited the server for a certain period of time. Session cookies are required for the Platform to function optimally, but are not used in any way to identify you personally.

4.1.2    "Permanent cookies": These cookies permanently store a unique code on your computer or smart device hard drive in order to identify you as an individual user. No Personal Information is stored in permanent cookies. You can view permanent cookies by looking in the cookies directory of your browser installation. These permanent cookies are not required for the Website to work, but may enhance your browsing experience.

5    LINKS FROM THE WEBSITE

5.1    We, and the services available through the Website, may contain links to other Third Party Websites, including (without limitation) social media platforms, payment gateways, appointment scheduling and/or live chat platforms ("Third Party Websites").  If you select a link to any Third Party Website, you may be subject to such Third Party Website's terms and conditions and/or other policies, which are not under the control, nor responsibility, of us.

5.2    Hyperlinks to Third Party Websites are provided "as is", and we do not necessarily agree with, edit or sponsor the content on Third Party Websites.

5.3    We do not monitor or review the content of any Third Party Website. Opinions expressed or material appearing on such websites are not necessarily shared or endorsed by us and we should not be regarded as the publisher of such opinions or material. Please be aware that we are not responsible for the privacy practices, or content, of other websites, either. 

5.4    Users should evaluate the security and trustworthiness of any Third Party Website before disclosing any personal information to them. We do not accept any responsibility for any loss or damage in whatever manner, howsoever caused, resulting from your disclosure to third parties of personal information.

6    APPLICATION OF THE ELECTRONIC COMMUNICATIONS AND TRANSACTIONS ACT 25 OF 2002 ("ECT ACT")

6.1    Data Messages (as defined in the ECT Act) will be deemed to have been received by us if and when we respond to the Data Messages.

6.2    Data Messages sent by us to a user will be deemed to have been received by such user in terms of the provisions specified in section 23(b) of the ECT Act.

6.3    Users acknowledge that electronic signatures, encryption and/or authentication are not required for valid electronic communications between users and us.

6.4    Information to be provided in terms of section 43(1) of the ECT Act:

6.4.1    Users warrant that Data Messages sent to us from any electronic device, used by such user, from time to time or owned by such user, were sent and or authorised by such user, personally.

6.4.2    This Website is owned and operated by us, and our details are as recorded at item 1 of the above Table.

6.5    Email address for service of legal documents: as recorded at item 1 of the above Table.

6.6    Contact Number: as recorded at item 1 of the above Table.

6.7    Website URL: as recorded at item 2 of the above Table.

6.8    Email address: as recorded at item 1 of the above Table.

6.9    This Privacy Policy has been prepared by Occupational Insight (Pty) Ltd: https://www.occupationalinsight.co.za.